An online board meeting is a fantastic way for a non-profit’s board visit this page of directors to meet from home, without the need for travel. However, virtual meetings can create unique challenges that need to be addressed. Certain issues can be solved by using the appropriate tools to meet the needs of your board but others require more thought and consideration. There are a variety of resources that can help you run your online board meeting efficiently.
An organized agenda is essential for maximizing the effectiveness of your online board meeting. Include specific discussions topics, in addition to the time allocated and the desired end. This will help keep meetings on track and stop them from straying from the main discussion or taking too much time.
It’s a good idea to ensure that all of your board members are aware of the tools they will require prior to you start the meeting. Set clear guidelines for logging into the video conference, and also encourage users to shut down any software that may consume bandwidth or interfere with audio. Remind them to stay clear of brightly illuminated areas during their participation to ensure that others can see their screens.
The most effective tool to facilitate an online board meeting is a collaborative application that makes it simple for board members to prepare and attend virtual meetings. Select an app that can make meeting preparation easier with a board book builder and a feature that allows you to distribute agendas and meeting materials ahead of the meeting. In addition, look for an app that supports real-time sharing of documents. It also enables participants to mark up the documents using annotations and highlights.