Conducting a board meeting requires the leadership skills of both executive directors and non-executive directors. The executive director is responsible for the organization’s management and oversees the day-to-day operations, whereas non-executive directors bring wealth of expertise to the table. During meetings they review documents and reports, offer insight into management issues and strategic initiatives, as well as make decisions that affect the success of the organization in the long term.
It is important to confirm prior to the meeting that all materials have been sent and that logistics are in place. In addition it’s recommended to go through the agenda again and make any necessary edits to ensure that all topics are covered in an organized and concise manner.
The meeting begins with a statement from the presiding https://www.myboardroom.info/5-points-to-include-in-the-board-information-packs officer, or the chair of the board. The treasurer will then present the full report of the financial issues of the moment. The treasurer should have given the report prior to giving board members an opportunity to review it and prepare questions.
Once the treasurer’s report is done, any member can make motions regarding new business items. If they are seconded, a vote is taken and those in favour say ‘yes’ while those opposed say ‘no’..
This is the perfect time to tackle any issues that remain unresolved or pending from previous board meetings. Depending on the issue, a voice vote or show of hands could be used to resolve the issue. The presiding officer, also known as the chair of the board, ends the meeting by providing an overview of the major decisions and actions agreed upon. This ensures that all participants understand their responsibilities moving forward.