As a board member you’re charged with making crucial decisions that impact the future of your company or organisation. In many instances you’ll be making decisions in a meeting of the board. It is vital that everyone present be engaged and focused. If your board meeting is conducted in a remote location, it can be difficult to keep everyone’s attention. This http://www.boardgreenroom.com/ article will provide tips on how to organize a remote meeting to maximize your board’s productivity and effectiveness.
Make sure that all participants have access to meeting information as well as the documents and information they need to work. Consider sharing documents prior to the meeting in order to let people examine them prior to the meeting. This will help to eliminate the need to ask questions that can be answered simply by going through the document they have access to.
Use transition slides to highlight important details at the start of your meeting. This could include the consent agenda, action items and financial reports. This will provide structure to your meeting and keep the conversation flowing.
Encourage people to speak up when needed to encourage participation. This can be done by calling roll and then announcing the presence of each participant. Be sure to avoid scheduling meetings during meals times to prevent people eat while on camera, or distracting other attendees.
Before the meeting gets underway make sure you’ve checked your tech to prevent interruptions or technical glitches that could waste valuable time. It’s not common for people to overlook this step, so send an alert to everyone to guide them through the process of examining their software, microphones and cameras before the meeting starts.