If a business decides it would like to utilize a virtual room, it needs two primary elements security for the storage of their documents or files and easy access for team members. Depending on the type of industry or project, the number of users and the length of time, there are different pricing options for a VDR that include per-page pricing, per-user pricing, pricing for storage size as well as a flat monthly cost.
Many vendors charge based on the gigabytes (GB). This pricing model may be suitable for projects with relatively small text file sizes however it can be costly for businesses that exchange large audio or video files.
The price of a VDR is also contingent on the access to administrative functions granted to the system. Some providers permit unlimited admins, which can make the platform more expensive. However this feature can streamline workflows and speeds up due diligence.
Certain vendors allow integration with other widely used platforms, such as Slack or Microsoft Office, which improves the user experience and functionality. These functions are usually more expensive than those that do not integrate.
The length of a plan can affect the cost of a data room. A vendor will typically determine a cost for a set number of months and then charge monthly thereafter. Some vendors, such as DealRoom offer discounts for M&A transactions, and will also provide an option to end the contract once the transaction has been completed. This option is more beneficial for companies who aren’t certain of how long a project will last.